One way you can do it is by configuring the POP3 connector within MS Exchange on your Windows 2003 Small Business Server.

First, you create the account on Yahoo. Then obtain the pop3 server info (as if you were setting this up on the client)
In the POP3 connector you would link the person's Exchange mailbox with this pop3 address.
Then the server would go out and pull the mail down (every 15 minutes)
You would set up her Outlook client to point to the Exchange server to send and receive mail.

Now, your second option, and I think the better method, would be as follows:

Ditch the POP3 connector idea.
Set up Outlook with both Exchange and POP3 information.
The POP3 account would be set up to point to Yahoo, using their server information.
You would tell Outlook to store the incoming mail on the Exchange server though. That way you can include the client's email in the nightly backup.
The huge benefit is that you can set the send / receive time to as little as 1 minute. With the POP3 connector you are at the mercy of the 15 minute receive time window.

Hope that helps.

Why does she want her work email forwarded out of house to a Yahoo account?

Enable Outlook Web Access on your server (which should have been done by default) and forward port 80 on your firewall to your exchange server. Now she can access her Exchange email anywhere the same as she can Yahoo or Gmail.

Second option is if she is running WinXP SP2 or later and Office 2003 (minimum of Outlook 2003) you can simply enable RPC over HTTP so she can use her Outlook on her laptop just as though she was in office anywhere she has an internet connection.

The is no need to forward email out of house to another email host service. Doing so also opens you up to larger problems. Many such "free" services have clauses in their Terms Of Use and Terms Of Service stating that by using their services you grant them full right and use to any information exchange via their service. Meaning if your company comes up with some stellar new product and details are sent to or from someone on Yahoo, GMail, Hotmail, etc... You have then given them free license to use, create, or modify that product free of license to your company and the right to charge others for such products without renumeration to your company.

Also if you are using Exchange and Outlook, you are unlikely doing POP3. The connector is there and possibly enabled for people out of house, though again the RPC over HTTP would be a better solution so that data is backed up and Calendar inforamation is published in the Free/Busy database.

Jason - That would pull the yahoo mail into the Exchange account (If they have paid for yahoo premium), but isn't what was asked for..

Sean - Better to install an SSL cert and have the traffic go over 443, which you need to do for the RPC connection anyway.


The simplest way to do what your boss has asked for is to set up a contact in Exchange, with the yahoo address. Then set a forward up on your bosses account that looks to the new contact.